How to Replace a Lost Logbook in Kenya

Are you stuck on how to replace a lost logbook in Kenya? A logbook is a very important document which shows proof of ownership of a vehicle. You will be required to provide this document when selling your vehicle or you can use it as collateral when applying for a loan from a financial institution. It is possible your logbook could get lost or misplaced, and you have no other option but to replace it. So, how do you replace a lost logbook?

Previously, the process of replacing a lost logbook in Kenya was manually done at the Kenya Revenue Authority (KRA) or the National Transport and Safety Authority (NTSA) offices. One had to queue at the nearest KRA or NTSA office with the necessary documents to replace it. In the current digital era, the process is conducted online via the NTSA TIMS portal. You only need to create a TIMS account, log in, scan and attach the prerequisite documents, make a payment, and wait to collect your logbook.

Required documents for loss of logbook application

If your logbook is lost, you need to scanned copies of the following documents:

• You should begin by visiting the nearest Huduma Centre or police station to request a police abstract. The abstract form should contain the name of the person whose name appears on the logbook.
• You also need the tape lift report for the engine of your vehicle from the CID department
• A sworn affidavit statement of the current owner.
• Copy of ID/ Certificate of incorporation /Business Registration Certificate

Creating the TIMS account

• Lost logbook replacement is done via the TIMS Kenya account. After you have obtained the necessary documents, you should create the TIMS account if you do not have one.
• When creating the TIMS account for an individual, you will be prompted to provide details such as ID serial number, mother's name, profession, KRA pin number, phone number, county, sub-county, and postal address. In the case of a company, you should provide the company KRA pin and the Certificate of Incorporation.
• After creating the TIMS account, you will be provided with the password you will use to login to the account. In case you have forgotten your password or you want to change it, you should reset your password on the portal.

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